Meetings are conducted by people belonging to various companies for various purposes, but most of the meetings are recorded by the conveners for different reasons, say one or more board members are not able to make it to the meeting or for future reference. Whatever be the reason, records of meeting are transcribed in text format as most of the delegates like to have a printed copy of the meeting as it is easy to review and also distribution becomes a simple task. There are meetings that are taken part by experts from various parts of the world, such meetings are recorded for audio transcription and are distributed for future reference or further study by the participants.
Generally, meetings are held in a conference room or an auditorium, depending on the number of participants, and since these meetings are to be recorded for audio transcription it is essential for the coordinator to check all the recording equipment are in place and they work fine. Only if the meeting is recorded accurately, the transcriptionist can provide error-free output. So, what are the things to be taken care while recording a meeting.
As an important meeting or conference is recorded it is wise to use quality recording devices, and also it is important to check if the used devices function properly before you start recording. Background noise is one issue that almost every recording has and it leads to poor quality output as the transcriptionists find such audio hard to decipher, sometimes they add content by guessing with such poor audio. So, before turning on the recording devices make sure that all the cellphones in the room are turned off and the environment is noise-free. Also, double check whether the equipment is installed properly and in place so that sound from speakers enters directly into the microphone.
Only when all the participants are ready, the recording devices should be turned on. And, before the meeting starts instruct speakers they should be at the closest possible distance from the mic, as this ensures voice clarity. To help transcriptionists to identify the speaker, a seat of sequence should be followed by speakers and it should be stated in the agenda of the meeting as well. Avoid cross talks as much as possible, this can help with accurate audio transcription. Following these tips can really bring a great difference in the quality of audio transcription and these guidelines are very well applicable for interviews as well.